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Web Page Links
HSRO Web Site 
Both the HSRO Web Site and the eProst Lirbary contain information about HSRO policies, consent form and protocol templates, supplemental forms, and contact information for the HSRO staff.
eProst Archive 
"old" eProst site. This is where you will find studies that were closed prior to 12/05/2013 and records for studies that were active as of 12/05/2013 but migrated to the new system.
CITI Program 
Link to the CITI Program to complete training required for investigators and research team members.
      

About the eProst System

eProst is managed by the Research IT office within UM Information Technology.

email: resinfo@med.miami.edu
phone: 305-243-2314

 

Welcome to eProst

Welcome to eProst

Welcome to the University of Miami's Electronic Protocol Submission and Tracking system (eProst).  This is the system you will use to submit human subject research projects for review.

To log in to eProst:

  1. If you already have an eProst account, click the Login link in the upper right hand corner of this page and log in with your Cane ID username and password.
    • If you have an eProst account, but you think it may have been disabled, please contact the eProst Help Desk (eprost@med.miami.edu; 305-243-2314).
       
  2. If you do not yet have an eProst account, complete the New Account Request Form at the bottom of this page. You will need to have a valid C-number in order to request an account.
    • It is important that you do not create duplicate accounts. If you are unsure, please contact the eProst Help Desk (eprost@med.miami.edu; 305-243-2314).

 

IRB8 (eProst) Upgrade

As some of you may be aware, this summer we will be upgrading our IRB system (eProst) to a SaaS (software as a service) model in which many of our current customizations will be reworked to conform to the base model of the Huron IRB system.  This effort has already begun, and will include migrating some of the data we currently have to the new platform.

Cleanup Effort

As we prepare to upgrade our IRB system this summer and integrate into our existing IBISResearch environment, we are undergoing cleanup efforts in the current IRB8 system (eProst). Some of these may be done administratively by our office (cosmetic changes, etc.). However, to ensure that the upgraded system has all of the information we will need, we need your help to ensure that your active studies reflect the most up to date information, including an accurate list of study team members. This includes removing personnel that are no longer actively working on the study and/or have an inactive IRB account. If corrections are needed, please submit a modification as soon as possible. If an account needs to be reactivated, please contact Research Intelligence and Data Infrastructure at resinfo@med.miami.edu or 305-243-2314. We appreciate your assistance in ensuring our IRB data reflects the most current study information.

Continuing Reviews

When we near the go-live of the upgraded IRB10 system this summer, we will place an estimated 2-week freeze on all new submissions within our current IRB8 system. In order to prepare for this downtime, please be sure to submit Continuing Reviews as soon as possible in order to ensure that there is sufficient time for the submission to be reviewed and approved. Please be cognizant of committee meeting schedules and the 45-day advance submittal window, wherever possible.  If study updates are also needed, we encourage you to submit a joined Modification and Continuing Review. We will be sharing more information regarding the IRB8 freeze within the next few weeks and will continue to send updates throughout the process.

If you have any questions or concerns about this upgrade, please let us know – you may email us at ovprshelpdesk@miami.edu, or call us at 305-243-2314.

 

Required eProst/IRB Training

e-Prost system training is mandatory for all e-Prost users. e-Prost training is a regulatory requirement and UM Policy requirement.  If you need an active e-Prost account, you must comply with this requirement.  If you are listed as a study personnel member on an active protocol or if you are an ancillary reviewer, you must complete this training as soon as possible.

  • All personnel (UM & Non-UM) will use the Qualtrics system to access the training.

If you experience any technical issues accessing or using the training modules, please reach out to Research Intelligence and Data Infrastructure (RIDI) via email at resinfo@med.miami.edu or call 305-243-2314.

eProst User Guides

 IRB Staff Quick Reference
For HSRO/IRB staff
 
IRB Reviewer's Guide
For IRB Committee Members and Ancillary Reviewers
 
IRB Researchers Quick Reference
For study teams and principal investigators
 
IRB Multi-Site Study (MSS) Quick Reference
For Multi-Site Studies (MSS) using Single IRB (Central IRB) OR External IRB workflows
 
External IRB Update Study Details for 8.2.4
 
External IRB Modifications for 8.2.4
 
eProst Process for External IRB Initial Review Application_IRB
For study teams and principal investigators
 

Questions?

If you need help with an IRB Submission or with the eProst system, there are several resources available:

For help with... Contact
HSRO Regulatory and Submission Questions,
Requests for training on HSRO procedures and eProst

hsro@miami.edu
305-243-3195
Reliance for IRB Review
External sites relying on the UM IRB & UM sites relying on an External IRB

IRBreliance@miami.edu
305-243-3195

Help with eProst


          General questions:
 

 

 

          Technical questions:

 

  • eProst FAQ
  • eProst User Guides (located in the Shortcuts area)
  • Help icons throughout the eProst SmartForms and activity forms

 

     Research IT Help Desk
     resinfo@med.miami.edu
     305-243-2314
Cane ID issues

Cane ID Help Desk
caneid@miami.edu
305-284-6565, option 2
CITI

CITI Help Desk
support@citiprogram.org
1-888-529-5929

New User? Request an eProst Account

New Account Request Form

To be granted access to eProst, you must be an employee, student, or authorized associate of the University of Miami (UM) or Jackson Health System (JHS). If you do not already have an eProst account, please complete the following account request form and click the Register button at the bottom of the page. You must submit a valid C-number and UM or JHS email address for your request to be processed.

Your request will be forwarded to the Office of the Vice Provost for Research & Scholarship (OVPRS) for verification purposes. Included in this verification, you may be assigned to a specific eProst training curriculum in ULearn, Qualtrics, etc.  Once you complete this required training, your account will be activated.  You will receive an email from the eProst Helpdesk confirming creation of your account. New account requests will normally be processed within one business day after training is completed.

Note: If you have already submitted this form, or if you already have an eProst account but are having problems logging in, please do not complete this self-registration form; contact eProst Technical Support for further assistance.

         
 



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If you do not have a C-number, please request one at https://caneid.miami.edu/default.aspx?action=create. All users must have a valid C-number in order to have access to eProst.

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Announcements

  • Please note: As of January 24, 2022, the eProst/IRB system is no longer integrated with the UDisclose/COI system.  The NEW UDisclose system is accessible via https://udisclose.miami.edu.
  • New Federally funded human research studies must comply with the 2018 Common Rule. Existing studies approved prior to January 19, 2019 may continue to follow the pre 2018 rule or may transition to the 2018 Rule if the investigators chooses to move the study into compliance with the new Rule. Compliance with the 2018 Common Rule will eliminate the requirement for continuing review for studies involving only minimal risk.

    A consent form template that is compliant with the 2018 Common Rule requirements can be found in the eProst Library or on the HSRO website.

    For more information, click HERE, or HSRO@Miami.edu.

  • IRB System Upgrade: The  eProst system was upgraded in September 2018. The latest version of IRB 8 includes support for single IRB review of multi-site studies, and changes to the external IRB process. Please refer to the Quick Reference Guides (links to the left) for further details.

IRB Library Links
Protocol and Consent Templates